FundWare

Maintaining A/P Outstanding Check List in A/P

Rob Helvey - Thursday, April 22, 2010
  1. Log onto FundWare and set the Business Date to end of the month that you are reconciling (i.e., 1/31/08).

 

  1. Open A/P and Open the Paid Folder of the bank account you are reconciling by clicking on the folder.

 

  1.  Select (by highlighting) all the checks that cleared that bank.
    1. Hold CTRL key on keyboard to select single checks
    2. Hold SHIFT key on keyboard to select a range of checks.  Select the first check, then select the last check and they will all be highlighted.
    3. You can do groups of checks at a time.

 

  1. Click on Mark Recon button at bottom of screen. 
    1. A box will pop up with all the checks listed.  If you want to remove any checks at this time, you can select the check by highlighting it and then click on the Remove button. 
    2. Click on Mark button when ready to move them to the Marked for Reconciliation folder.

 

  1. Go back to the Paid folder and continue to select cleared checks until they are all marked for reconciliation.

 

  1. Go into the Marked for Reconciliation folder.  Check the total at the bottom of the screen and make sure it agrees to the bank statement for total clearings ($ and #).

 

  1. Double check your business date to make sure it is on the month end that you are reconciling.  Very important or your outstanding check list will not generate correctly.

 

  1. If the total clearings agree, click on Post Recon button at bottom of screen.  This will move the checks to the Reconciled folder and create a report (OCRCHK.L02) of all the reconciled checks.  Print the report for your file.

 

  1. Produce the Outstanding Check List
    1. File > Report Manager > A/P > Check Reports – OCOSTND – Check Historical Report.  Enter the Reporting Date as the month end you are reconciling and select the Bank from the drop down list.
    2. Print the report
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