FundWare

Creating a Journal Entry

Rob Helvey - Thursday, July 08, 2010

Creating a Journal Entry

 

 

  1. Click on General Ledger-Project Grant folder. 
  2. Click on Journal Entries.
  3. Click on New.
  4. Select Journal type from the drop box (ie. GJNLA – General Journal).
  5. Change the Posting Action if needed.
    1. Enter an account number and hit Enter.
    2. Enter Ref 1, 2 and 3 as needed.
    3. Enter a Description for this journal.
    4. Enter the Amount.  (Enter credits with a negative number or right-click on the Amount column and choose Debit/Credit.)
    5. Repeat a-d as needed.
  6. Verify the Net amount is $0.00 or that Debits = Credits.
  7. Click Post.
  8. Click Yes to confirm posting.
  9. Click OK.
  10. Print the Trace Report.

  • You have many other options with journal entries. 

     

    1. To create a reversing journal, follow the steps above and click the Auto Reverse Entries box and select the date they will be reversed.  The system will automatically reverse this journal on the specified date.
    3. For a long journal, to review a paper copy before posting, click the Print Grid button.  This will generate another window of the report.  Click the printer icon.
    5. To Save Entries until a later time, click the Save Entries button.  Enter a Name that describes the journal. 
    7. To continue working with this journal, click Journal Entries/Saved and double-click the journal name.
    9. To create recurring journals, follow the journal entry steps above, then click Memorize.  Enter a descriptive name.  Click OK.  To process, click Journal Entries/Memorized and double-click the journal name.  Make edits as needed.
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