Set Up New User

Log onto Div 00.

System Administration > Security > Users

• Click on New button
• Fill in the fields
  • User ID – this will default to the next available # but can be over ridden
  • Login – the user name used when logging onto FundWare (you can also enter the User ID # when logging on as well)
  • Full Name – full name of employee
  • Password – set up a temporary password and then employee can change the password when logged onto the division (Edit > Password)
  • Report Path – browse to folder where you want reports saved to when they are run
• Workgroups
  • Select the workgroup that you want the employee assigned to
• Basic Security
  • If you want to change the security for an individual person and allow/not allow for a particular function, then you can customize that security here.

Click on Copy button – to copy the setup of another employee

• • You still have to fill in the required fields per above

Set Default Directory on employee workstation

• Log onto a division sitting at employee workstation
• Open Print Manager (File > Print Manager)
• File > Set Default Directory
  • Select the default folder that you want to open when you open files in the print manager.

1. Log onto FundWare and set the Business Date to end of the month that you are reconciling (i.e., 1/31/08).

2. Open A/P and Open the Paid Folder of the bank account you are reconciling by clicking on the folder.

3.  Select (by highlighting) all the checks that cleared that bank.
   1. Hold CTRL key on keyboard to select single checks
   2. Hold SHIFT key on keyboard to select a range of checks.  Select the first check, then select the last check and they will all be highlighted.
   3. You can do groups of checks at a time.

4. Click on Mark Recon button at bottom of screen. 
   1. A box will pop up with all the checks listed.  If you want to remove any checks at this time, you can select the check by highlighting it and then click on the Remove button. 
   2. Click on Mark button when ready to move them to the Marked for Reconciliation folder.

5. Go back to the Paid folder and continue to select cleared checks until they are all marked for reconciliation.

6. Go into the Marked for Reconciliation folder.  Check the total at the bottom of the screen and make sure it agrees to the bank statement for total clearings ($ and #).

7. Double check your business date to make sure it is on the month end that you are reconciling.  Very important or your outstanding check list will not generate correctly.

8. If the total clearings agree, click on Post Recon button at bottom of screen.  This will move the checks to the Reconciled folder and create a report (OCRCHK.L02) of all the reconciled checks.  Print the report for your file.

9. Produce the Outstanding Check List
   1. File > Report Manager > A/P > Check Reports – OCOSTND – Check Historical Report.  Enter the Reporting Date as the month end you are reconciling and select the Bank from the drop down list.
   2. Print the report

Hanging onto outdated technology can really cost you
A recent TechAisle study reports hard numbers that show average costs for a small business repairing a three-year-old PC [2]. Be prepared — the figures are not pretty!

• The average cost to repair PCs greater than three years old is $326, which is 1.28 times the cost to repair a computer manufactured less than three years ago.
• If you’re upgrading that PC (say from Windows XP to Windows 7), add another $99 on average, bringing the grand total for upgrading and repairing an older PC to $425.
• To make it even worse, most three-year old PCs are out of warranty — that’ll cost you another $120, to make the average total $545.

This is not a happy situation for your business, particularly if the PC experiences problems at a sensitive time (like the week before auditors arrive or year end close). Furthermore, PCs older than three years can experience:

• 8 times more network card failures
• 5 times more power supply failures
• 3 times more motherboard failures
• 3.5 times more software crashes
• 1.6 times more virus attacks
• 1.2 times additional downtime hours